Kalypso Software

	*Products & Services*
	Small-Business Software	Other Software	Customer Support

Home

Kalypso for me?

MCS Customer use

Kalypso software may be either rented or purchased, as you wish.

Users who rent Kalypso pay a monthly charge that covers support and ongoing upgrades, but the software remains the property of MCS. No formal rental agreement is required.

Users who purchase Kalypso also pay a monthly charge that covers support and ongoing upgrades. However, if their account is in good standing, they may donate or sell a copy of the software to other parties without license violation!! The new user, who will be required to join our Software Support Plan, will receive an installation CD and have our full support.

Small-Business Software

Kalypso applications run standalone or, if required, integrated with other packages.

Nearly all printed reports may also be displayed onscreen, while any report or document may be printed and/or emailed/faxed. If a Laser printer is in use, Invoices, Orders, Quotations and P/O's may be custom-printed with the user's name, address and logo.

Software updates are available on CD from MCS or, if you prefer, directly from the Internet.

System Administration

System Administration is normally accessed by Master Users only. It controls Users and Clients, the configuration of each PC station in the network, and access to special Kalypso routines. Features are:

Setup of Users and control of their access to various jobs.
Setup & maintenance of information for the Client (i.e. your Company).
Setup of network data pathnames.
Assignment of printers and micro-adjustments to starting print positions.
Setup/maintenance of parameters for special point-of-sale equipment.
Control of color patterns and runtime sounds.
Access to any custom applications.
Access to special Kalypso options, including custom invoices, email & fax.
Access to special Trouble-shooting routines.
Handles all upgrades to Kalypso, from CD, the Server or the Internet.
Handles end-of-day backup of Kalypso data to CD/DVD/memory stick.

General Ledger

Kalypso General Ledger prepares monthly Financial Statements, using data entered by hand or posted from the other modules. It also includes:

Routines for building, testing and copying a G/L Chart.
Simple, multi-Departmental or multi-Company General Ledgers.
Sub-ledger schedules.
P/L Reports comparing against Budget or Last Year.
Running in batch mode for a simple, user-friendly operation.
Interrogating other Kalypso modules to determine an account balance.
Financial Statements prepared for any month in the current or previous year.
Comparative P/L reports (month-by-month, quarterly, Current year vs Last year vs Budget).
Alternate format reports.
Ability to change a G/L account number at any time.
Full Bank Reconciliation procedures.
End-of-Year processing and balances reset, including Archiving the end-year G/L data for future reference.
Link with Job-Costing via Work-in-Process.

Accounts Receivable

Kalypso Accounts Receivable is most often integrated online with Kalypso Point-of-Sale applications. It handles over 100,000 customer accounts, and includes:

Balance-forward or open-item accounting.
Immediate access to a customer's account status, sales & credit history and contract pricing information.
Customer searches by account number, name or telephone number.
Individual customer statements available on demand.
Credit reports available on demand for all or currently-delinquent accounts.
Re-numbering of one or more accounts
Account history rebuilding from 7 years of archival transaction detail.
Pre-billing option handles repetitive billing (for example, monthly equipment rental or alarm monitoring charges).
A Property Management option.
End-of-month processing at any convenient time takes only a few minutes, with point-of-sale activity resuming without waiting for customer statements to be printed.

Accounts Payable

Kalypso Accounts Payable handles over 100,000 vendors, and includes:

Quick access to vendor history, database information and account status.
Entry of A/P bills any time, regardless of the month to which they apply.
Entry and payment of a bill in a single step. (The computer will warn if the same bill is being entered twice within a 90-day period).
Bill payment controlled by "Due-date", with the ability to override a due-date on demand so as to bring forward (or postpone) payment of any bill.
On-demand reports showing details of bills due (and not due) for payment on a specific date, and the cash required to pay them.
The ability to split any outstanding bill into 2 or more parts, each for payment at a different time.
Bill payment with hand-drawn or computer-drawn cheques, direct Bank transfers or credit cards. The new CPA format for cheques is supported.
Voiding of cheques drawn in error.
Post-dating of cheques
Handling of foreign currency.
Up to 3 Bank (or Credit card) accounts
Full detail posting to the G/L
For Job Costing users, project-related bills entered in Current and Holdback portions. Holdback & Deficiency Report will break out totals by Vendor within each Project.

Inventory Management

Kalypso® Inventory Management is most often integrated online with Point-of-Sale applications. It handles over 100,000 items, each with a 15-character item number, a 13-digit barcode number, and (up to) 12 UPC codes, and includes:

Item lookups by Search Word, Category or Item description.
60-character Item description and 12-month sales history.
Displaying a picture of the item during file maintenance.
Decimal fractions and multiple units of sale.
5 basic Selling price levels, plus Last, Average and Landed Cost.
Efficient handling of across-the-board price changes, as a markup on Cost or a percentage of some other selling price.
Manufacturing Bill of Materials option.
Serial number option, with serial numbers up to 20 characters long.
Up to 3 Vendors per item.
Setup and handling of Flyer sales.
A Stock Replenishment module that handles Suggested Orders, Purchase Orders, Stock-out Risk analysis and calculation of new Selling prices.
Stock Status exception reports to highlight pricing errors and slow-moving items.
A variety of label-print options and item listings in different sequences.

Canadian Payroll

Kalypso® Canadian Payroll runs stand-alone or integrated with Job Costing. It can handle up to 10,000 employees, and includes:

Use in all western Canadian provinces and the Yukon.
Processing for weekly, bi-weekly, semi-monthly or monthly payrolls.
Displaying a picture of the person during employee maintenance.
All details of employment maintained in a Personnel History file.
A mix of salaries, other regular and one-off payments, time-sheets for all possible hourly rates and overtime factors, taxable benefits, fixed and one-off deductions, piece work and multiple hourly rates.
Commissions, pension plans and multiple unions.
Tracking of Holiday pay balances, banked hours and sick days.
Posting all elements of Gross Pay to G/L expense accounts.
Lay-off (or re-hire) of employees at any time, with ROE Certificates.
Printing of payslips, paycheques or direct Bank transfers of net pay. The new CPA format for cheques is supported.
Costs and paycheque details posted to the G/L at the end of each pay period.
End-year routines that include a check of CPP deductions, T-4 printing, Archiving the payroll data for future reference and the "roll-over" of the payroll in preparation for the next year. The option to prepare T-4 forms in XML format is included.
Posting selected elements of Gross Pay to an active Job-Costing Project.

Order Entry & Invoicing

Kalypso Order Entry & Invoicing runs on-line to A/R and Inventory, and includes:

Multiple users accessing the latest information on customer balances, credit status, contract pricing and item stock levels.
Online update of account balances and item stock levels from point of sale.
Item lookup using item no., barcodes or UPC codes, scanners optional.
Sale and/or return of Inventory and/or Non-inventory items.
Miscellaneous charges, comment lines and promo messages.
Tracking of down-payments or deposits on Orders.
Updating of selling prices on older recalled Orders.
Option for automatic back-ordering of short-shipped quantities.
Display of Gross and % Margin at any time during a sales transaction.
Handling Flyer sales (including a full post-sale analysis).
Credit Control routines reconcile customer's account at the point of sale.
Sales Tax calculated overall or line-by-line, with automatic exemption for out-of-province or out-country customers. In provinces where HST is charged, the tax may be shown either in a single line or as 2 lines showing the Federal and Provincial components of the tax.
Special discounts calculated on-screen, across-board or by individual item.
Instant display of Gross Profit of current sales transaction.
Up to 9 types of payment tendering, including foreign currency.
Each sales transaction printed as a Sales Slip or a full-size invoice.
At day's end, a Sales and Cash reconciliation, plus pricing error reports.
Sales and profitability reports by item, customer, salesperson, Vendor, G/L and department for any period of historical time.
A Customer Buying History report.
All Invoices, Sales Slips, Orders or Quotations stored, can be recalled for checking, re-printing or re-used as a template for another POS document.
Customs forms printing, including email and fax options.
A Sales Traffic Analysis report, summarizing historical POS performance by hour of the day by day of the week .

Job Costing

Kalypso Job Costing will be of interest to Developers, Contractors, Manufacturers, Repair and Rebuilding shops. It:

Can handle over 1000 active projects, each with up to 999 Cost Centers.
Can run stand-alone or integrated with G/L, A/R, A/P, Payroll and Inventory.
Allows for Project budget estimates in both hours and $ amounts.
Prepares on-demand progress-to-date reports in full detail or in summary.
Provides for loading of Payroll costs to reflect employment overheads.

Business Synopsis

Kalypso Business Synopsis interrogates the other accounting modules, extracts all pertinent information and displays a management overview. It is a useful management information tool.

The final result, an overview of the Company's current financial status, is displayed on the screen as an easy-to-read table.
The Synopsis may be updated as and when required, taking only a few seconds to complete.

Other Software

Expert Systems

Kalypso Expert Systems allows you to store information on a particular subject in your computer, and permit others to access this information via a series of simple questions and answers. As a result:

Someone with little experience can appear to have expert knowledge, and find information or recommend corrective action for a problem.
You first assemble a database of information by questioning people with the expert knowledge, and use Expert Systems to enter this into the computer.
The user is led through a series of questions displayed onscreen. Each question is answered by choosing from a displayed list of possible answers.
Eventually, the computer will come up with an answer to the problem, together with any additional information that might be of value at that time.

Econometric Modeling

Econometric Modeling is a technique for making the best use of available resources in order to meet a business objective at minimum cost (or maximum return).

It is useful in the areas of Scheduling, Manufacturing, Oil Refining, Blending & Mixing, Transportation, Distribution and Investment.
It uses the tool of Linear Programming (LP) to analyze mathematical models consisting of hundreds of simultaneous linear equations (or rows).
MCS offers consulting services in the building of econometric models, the analysis of results and translation of these results into recommended management action.

Customer Support

Software Support

The MCS Software Support Plan is available to all users who have either rented or purchased Kalypso software. No formal agreement needs to be signed - we will invoice you quarterly in advance and assume you are on the Plan unless we are advised that you wish to withdraw from the Plan.

We will ensure prompt attention to your queries and problems, whether related to hardware, software, power supply, user errors or just an Act of God. If there is damage to data files, we will advise on the best way for you to recover.

This telephone support is available from 8.30 a.m. to 5.00 p.m., Pacific Standard Time, Monday thru Friday, excluding legal Canadian holidays. Standby support can also be arranged outside of these hours. Onsite visits for staff re-training or emergency assistance can also be arranged.

Customers on the Support Plan may upgrade to the latest version of Kalypso without further charge. Payroll users who do not access the Internet will automatically be sent new programs reflecting any upcoming legislative changes.

Systems Support

MCS will discuss present and future computer equipment options with Kalypso software users, and thus assist them (at no charge) to acquire or maintain the system that will best suit their needs.

As a consulting service, MCS will also prepare specifications for new computer equipment, review the proposals received from would-be Vendors, make final recommendations and assist the Vendor to install/configure Kalypso software.

Supplies

For the convenience of Kalypso users, we maintain a stock of blank A/R Statement forms required by Kalypso, for both Dot Matrix and Laser printers. In addition, we stock some hard-to-find inventory labels, and can supply templates of blank cheque forms required by Kalypso Payroll and Accounts Payable.